Present: Dan Undersander, Tom Brock, Nancy Braker (by phone), Kent Van Horn, Kelly Kearns, Jim Reinartz (by phone), Susan Lehnhardt, Tim Gerber (by phone), Gene Roark, Rolf Utegaard, Donna Van Buecken(by phone)

The minutes of the last board meeting were approved.

Treasurer's Report: Balance as of Jan. 21, 2002; $1027.91

Membership: see Donna's report sent to the board by email. Discussion of how renewals should be handled. Donna described the procedure she uses for the Wild Ones. Members are sent renewal notices on the anniversary of the month they joined. They are given a one month grace period for renewal (they receive the next issue of the journal). If they do not renew they are dropped. A motion was passed to follow this procedure for IPAW.

IPAW listserve: Nancy informed the board that volunteer David Beckman will be creating and moderating this list.

Annual meeting to be held in March 2002. The Prairie Enthusiasts have scheduled us for 45 min. over the lunch hour. Dan thought that this would be sufficient time. He will hand out a printed report to those attending. Dan and Gene are working on the program. One item that needs attention (per Kelly) is the desirability of soliciting committee chairs and committee members from those in attendance. It was also suggested that a sign-up sheet be passed around. Dan will ensure that these items are attended to.

Communication committee report: Rolf will conclude his outreach activities for IPAW for the year in April. Per Dan's request, Jim agreed to have the next issue of the newsletter printed and mailed by Feb. 15. Jim needs everything to him by Feb. 5. This will ensure that the newsletter will be in the hands of members before the annual meeting.

Regional groups committee: Kent and Kelly will work on developing printed materials that can be sent to those interested in forming new regional groups.

Nancy and Kelly will speak at the Wisconsin Stewardship Network meeting in Stevens Point.

Web page matters.

The Newsletter should be on the web page

The board minutes should be on the web, possibly slightly edited to remove any personnel matters. Nancy will edit and send the minutes to Dan for posting. This will include minutes of earlier board minutes.

Dan had no report for the Nominating committee.

The Science Committee met Jan 15 in Milwaukee. Fifteen people attended (three by phone). The minutes have been sent to all board members by email. The Survey mentioned in these minutes will be sent out soon.

The Plant/Industry: committee is working on an address list. This needs to be expedited. Rolf will have the list by early Feb. The first committee meeting should be in the next couple of months.

IPAW's 2003 Conference: This could be held together with the Natural Areas Association conference, which meets in Madison Sept 24-27 at Monona Terrace. Sat. Sep 27 would be the date for our conference. Our symposium would be one of the concurrent sessions of the Natural Areas Association conference. Kelly emphasized that we need to reserve space at Monona Terrace. We need to estimate the number of people that will likely attend our meeting in order to decide which of available rooms we should reserve. A motion was passed that we meet Sept 27, 2003 at Monona Terrace contingent on making arrangements with Natural Areas Conf. The board also approved the expenditure of money to reserve space. This money will come from that left over from the Eau Claire conference. A check should be coming to the Treasurer soon.

Member suggestions for the program should be sent to Kelly.

Fundraising Committee: Nancy asked for another member for this committee. It was suggested that this would be a board member. No board member volunteered. It was suggested that perhaps one of the new board members (yet to be appointed) might serve in this capacity.

Education Committee. Kent will look through the membership list to see if any members have expressed an interest in serving on this committee. This committee should dovetail its work with the Science Committee.

Regional groups committee: Kelly reported that the Central Group will be meeting soon. Also, there may be a volunteer to head up the Southeast Group.

Dan explained that the Bylaws require that the 3-year terms of board members are to be staggered. This requires that some members of the existing board have one year, some two year, and others three year terms. In order to define the initial length of each board member's term, Dan suggested that we all draw straws. This was done, and the initial board member terms for each board member are as follows:

Board terms to expire March 2002

Rolf Utegaard

Nancy Braker

Jim Reinartz

Dan Undersander

Board terms to expire March 2003

Tim Gerber

Tom Brock

Kent Van Horn

Board terms to expire March 2004

Susan Lehnhardt

Donna Van Buecken

Gene Roark

Dave Spatcher

Minutes prepared by T.D. Brock in absence of Nancy Braker

Approved at 2/28/02 board meeting

IPAW - Minutes Jan 02